Vendor Portal

Important Vendor Information

  1. You must be a Your Neighborhood Farmers Market Association (YNFMA) register member to attend any of our markets
  2. If you are selected by the supporting community you will receive an invite with all YNFMA instruction
  3. Hours of operation varieties per location (please refer to #1) for instructions
  4. Vendors should arrive on time (1.5-2 hours before market starts), you should be set up and ready to greet customers for the opening of the market time.
  5. Be sure that your CANOPIES, UMBRELLAS, TABLES AND OTHER ELEMENTS of your booth are safe from falling, collapsing, or blowing over in the wind. All canopies/umbrellas must be secure with a 15lb. or more weight.
  6. Display all the necessary certificates, licenses, and permits at the market. Have your Farm/Business name prominently displayed. Your products should be labeled and prices in plain view
  7. Weight scales must be certified by Texas County Dept. of Agriculture. Food may be sold by the bunch or other quantity instead of weighing. Any closed package must be labeled with the name/address of the producer, accurate statement of weight or numerical count, the name of the product, and ingredients listed by order of predominance by weight. Check with the Ag Commissioner for requirements.
  8. Produce and other foods must be placed at least 6 inches off the ground. Please abide by the state requirements even when setting up your booth.
  9. Smoking are not permitted within the markets. Please keep your pets home. If you must smoke, you are required to be at leas 20 feet from the market. However, for the healthy image of the market, as well as consideration of others, we encourage you to increase this distance significantly, place yourself away from major market entrances, and be aware of the direction of the wind.
  10. YNFMA will have final approval of all vendor participation and final authority on site to interpret and enforce rules and regulations.
  11. Vendors not complying with instructions or rules of the market will be considered in material breach and default of the agreements, and may be asked to vacate the premises immediately.
  12. YNFMA may at its sole discretion revise the Rules and Regulations, and may alter operations of the market at any time. Current rules will be available on website, so we ask that you review rules frequently
  13. Vendors agree to comply with the rules of the market and abide by the final decisions of the YNFMA.
  14. YNFMA reserves the right to reject any application.
  15. For the safety of our customers, there will be no vehicular traffic inside the market area after the market starts to the end of the market until all customers are clear. If you arrive late or need to leave the market early, please inform the market manager immediately. All items must be hand carried into and out the market area.
  16. Vendors shall sell only items that have been approved on the application submitted. The market has sole discretion to add or delete items from the list, and unacceptable merchandise quality will not be sold at the market.
  17. All vendors are required to stay for the duration of the market even it you sold out of your items. If for some reason you need to leave early please consult with your market manger
  18. No produce purchased at any retail outlet, even at a reduced cost, can be sold at the market.
  19. All vendors, without exception, must sign the Indemnity Agreement before they can sell at the market.
  1. Arrive on time to set up safely before customers show up. Drive safely into the market place. Don’t drive away until the market is over (occasionally safe arrangements can be made ahead of time with the Market Manager).
  2. Be sure that your canopies, umbrellas, tables, and other elements of your booth are safe from falling, collapsing, or blowing over in the wind. All canopies/umbrellas must be secured with a 15 lb. weight or tethered securely to a vehicle.
  3. Display all the necessary certificates, licenses, and permits at market. Have your Farm/Business name prominently displayed. Your products should be labeled and prices in plain view.
  4. Food may be sold by the bunch or other quantity instead of weighing. Any closed package must be labeled with the name/address of the producer, an accurate statement of weight or numerical count, the name of the product, and ingredients listed by order of predominance by weight. Check with the Ag Commissioner for requirements.
  5. Produce and other foods must be placed at least 6 inches off the ground. Please abide by this state requirement even when setting up your booth.
  6. Smoking are not permitted within the markets. Please keep your pets at home. If you must smoke, you are required to be at least 20 feet from the market. However, for the healthy image of the market, as well as consideration of others, we encourage you to increase this distance significantly, place yourself away from major market entrances, and be aware of the direction of the wind. This regulation is in effect one hour before and one hour after the market closes.

The following are guidelines for sampling of produce or processed food products at our certified farmer’s markets. We responsibly abide by these guidelines to ensure that food samples are safe and unadulterated in order to protect public safety, as well as liability for our Association. A cooperative effort between our markets and the Department of Environmental Health is essential. Periodic checks and reports of our markets wll be made by officials of the Health Dept. every season. Please be informed of these expectations so that we can continue to receive positive reports and work in respectful collaboration with the agencies that support us. Processed foods require a permit and must be prepared in an approved facility. For further questions, contact Houston Dept. of Environmental Health.

 

At the market, food sampling is a great way to promote products! However it is only permitted under the following guidelines:

 

  1. Food intended for samples shall be handled so as to be pure, free from contamination, adulteration & spoilage.
  2. Sampling shall be done in such a way that prevents customers from touching, coughing, or sneezing on food meant for others.
  3. Food such as bread or cheese, shall be cut into sample-sized pieces at an approved facility. Food preparation is not to occur at the sales location, except for cutting produce for samples at a certified market.
  4. Keep samples in clean, covered containers approved by the health department. A clear, plastic container with a hinged lid, or a plate with a dome cover, would be effective and still allow the customer to see the product.
  5. Produce intended for sampling shall be washed or cleaned of any soil or other material so as to wholesome and safe for consumption.
  6. Use toothpicks or disposable utensils to distribute samples. This is to avoid contact with hands.
  7. Jam, honey, or similar food may be dispensed from a squeeze bottle onto a single-use plastic spoon, ice cream stick, or similar utensil or onto single-service food pieces such as crackers or bread. Bottles must be capped when not in use. Utensils must be protected from contamination.
  8. Potentially hazardous food shall be kept at or below 45 degrees. Discard all samples at the end of the market.
  9. Utensils and cutting surfaces shall be washed and sanitized, using a chlorine solution on one tablespoon or capful of liquid bleach per gallon of water.
  10. Cutting surfaces must be smooth, non-porous, and easily cleanable, and approved by the Health Dept.
  11. Hand washing facilities, with soap and single-use towels, must be readily available for use near each location where agricultural products are being cut into samples.
  12. Waste shall be contained to minimize odor and insect development. Have leakproof garbage receptacles with close-fitting lids at each stall for disposal of pits, peels, food waste, and rubbish.
  13. Disposal of wash water and/or waste water shall be in a manner acceptable to the health department.

Most accidents at farmer’s markets involve wind-blown tents, canopies and umbrellas. We require all member markets to minimize the risk caused by canopies by following rules for canopy safety.

Canopy weights must be attached to vendor and market canopies at all times. Member markets shall agree to, and enforce, the following language and shall include the following paragraph in all market contracts, guidelines, and vendor handbooks or policies regarding canopy use.

YNFMA Rule and regulations state that “All canopies and umbrellas must be completely secured by weights or tie downs or they will be subject to immediate removal.” YNFMA Market Managers are being strongly encouraged to enforce this rule in the future using the following industry standard guidelines regarding what is a secure weight and a safe arrangement.

In certain inclement weather conditions even properly, secured canopies can be precarious. If canopies need to be taken down in the middle of market due to inclement weather, vendors should direct customers to move out of the way so they are not injured. Weights should be secured in a manner that does not create its own safety hazard

  • Weights should not cause a tripping hazard
  • Weights should be tethered with lines that are clearly visible
  • Weights should have soft edges to avoid causing cuts and scrapes
  • Weights should be securely attached
  • Weights should be on the ground (NOT above people’s heads)

 

Canopies are used at markets to shield vendors and their product from sun and rain, but unpredictable winds can come up at any moment creating a safety hazard if the canopy is not properly secured.

Sufficiently weighted canopies will have at least 25 pounds per leg. One canopy manufacturer recommends at least 40 pounds on each corner of a 1Ox10 tent; double that on a 10×20 tent. 50 pounds should be used for umbrellas. Weights for signs will vary depending on the size of sign.

Always be prepared

You should always have your canopy secured to the ground. It is not enough to have the tools necessary to secure your canopy on hand if you do not employ them. Strong gusts can come up without warning anywhere, at any time. After your canopy takes flight and causes damage it is too late to decide to secure your canopy. You should assume winds will come. Indeed, they often do.

Always secure canopies. During setup and breakdown periods canopies are vulnerable to wind. Stay alert. During the peak business hours of markets, the mere presence of hundreds of shoppers, along with the tight configuration of all the vendors, creates a disruption in the flow of wind, reducing its force through the market. But at setup and breakdown times, the shoppers are gone, the solid block of vendors is disrupted, and you are at some point in the process of setting up or taking down your canopy. You must be sure to completely secure your canopy as soon as you set it up, and take down your canopy as soon as you remove its weights at the end of the day. Do NOT let yourself be interrupted by ANYTHING in the middle of this process, as a half-secured canopy is as dangerous, if not more dangerous, than an unsecured canopy.

Canopy Weights

The safety of farmers market shoppers should be the goal of every market’s staff and vendors. In general, farmers markets are statistically among the safest places in our country. Pay attention to where you are placing weights. Canopy weights should be located on the ground and customers are not looking around them. Thus, if the canopy weights are in the path of the customer, the customer will trip over, kick, or entangle with them. Therefore, we need to anticipate this ahead of time, and place canopy weights carefully, using materials that are least likely to injure.

Examples of good canopy weights

  1. Filling an empty bucket (2.5 gallon works great) with cement and tying this to each corner of the tent with a rope or bungee. It is NOT sufficient to place the bucket on the feet of the canopy.
  2. Filling buckets/containers with sand/cement that can be anchored or secured with a rope or bungee; these include canvas bags or plastic buckets/containers that have a handle through which a rope or bungee can be secured.
  3. Sandbag weights that are specially made for securing canopies and weigh at least 20 pounds. These sandbag weights are vertical and can be strapped the legs of the canopy.
  4. PVC pipe capped and filled with cement can be hung on the inside of canopy poles as long as it is secured so that it does not collide with customers.
  5. The best weights are strapped to the bottom of each leg, and then tethered via a bungee to the top corner of the canopy, thus lowering the center of gravity of the canopy. In a strong gust of wind, even canopies secured with enough weight, can be broken if the weights are not suspended from the top corners of the canopy.

 

Examples of Bad Canopy Weights

  1. Galion water jugs are not heavy enough for large gusts of wind. One gallon of water weights 8 pounds. One gallon of water on each corner would be the equivalent of a 3 year old child trying to hold down a 100 square foot parachute.
  2. Tying tents, canopies or umbrellas to tables, coolers or vehicles provides tripping hazards and frequently does not provide adequate weight. Vendor safety is just as important as customer safety.
  3. Sandbags that cannot be placed upright and securely tied to the tent or canopy should not be used.
  4. ln addition to not providing enough grip to prevent a canopy from taking flight in a strong gust of wind, tent stakes are barely visible to shoppers and can cause a serious tripping hazard to an unsuspecting customer.
  5. Never use cement blocks! They are hard, easy to trip over, and are very effective toe and shin breakers.
  6. At all costs, avoid stretched out cords and lines. Customers and their children will get them wrapped around their arms or legs, causing them to trip and fall, and perhaps pull over your displays in the process.

Most accidents at farmer’s markets involve wind-blown tents, canopies and umbrellas. We require all member markets to minimize the risk caused by canopies by following rules for canopy safety.

Canopy weights must be attached to vendor and market canopies at all times. Member markets shall agree to, and enforce, the following language and shall include the following paragraph in all market contracts, guidelines, and vendor handbooks or policies regarding canopy use.

YNFMA Rule and regulations state that “All canopies and umbrellas must be completely secured by weights or tie downs or they will be subject to immediate removal.” YNFMA Market Managers are being strongly encouraged to enforce this rule in the future using the following industry standard guidelines regarding what is a secure weight and a safe arrangement.

In certain inclement weather conditions even properly, secured canopies can be precarious. If canopies need to be taken down in the middle of market due to inclement weather, vendors should direct customers to move out of the way so they are not injured. Weights should be secured in a manner that does not create its own safety hazard

  • Weights should not cause a tripping hazard
  • Weights should be tethered with lines that are clearly visible
  • Weights should have soft edges to avoid causing cuts and scrapes
  • Weights should be securely attached
  • Weights should be on the ground (NOT above people’s heads)

 

Canopies are used at markets to shield vendors and their product from sun and rain, but unpredictable winds can come up at any moment creating a safety hazard if the canopy is not properly secured.

Sufficiently weighted canopies will have at least 25 pounds per leg. One canopy manufacturer recommends at least 40 pounds on each corner of a 1Ox10 tent; double that on a 10×20 tent. 50 pounds should be used for umbrellas. Weights for signs will vary depending on the size of sign.

Always be prepared

You should always have your canopy secured to the ground. It is not enough to have the tools necessary to secure your canopy on hand if you do not employ them. Strong gusts can come up without warning anywhere, at any time. After your canopy takes flight and causes damage it is too late to decide to secure your canopy. You should assume winds will come. Indeed, they often do.

Always secure canopies. During setup and breakdown periods canopies are vulnerable to wind. Stay alert. During the peak business hours of markets, the mere presence of hundreds of shoppers, along with the tight configuration of all the vendors, creates a disruption in the flow of wind, reducing its force through the market. But at setup and breakdown times, the shoppers are gone, the solid block of vendors is disrupted, and you are at some point in the process of setting up or taking down your canopy. You must be sure to completely secure your canopy as soon as you set it up, and take down your canopy as soon as you remove its weights at the end of the day. Do NOT let yourself be interrupted by ANYTHING in the middle of this process, as a half-secured canopy is as dangerous, if not more dangerous, than an unsecured canopy.

Canopy Weights

The safety of farmers market shoppers should be the goal of every market’s staff and vendors. In general, farmers markets are statistically among the safest places in our country. Pay attention to where you are placing weights. Canopy weights should be located on the ground and customers are not looking around them. Thus, if the canopy weights are in the path of the customer, the customer will trip over, kick, or entangle with them. Therefore, we need to anticipate this ahead of time, and place canopy weights carefully, using materials that are least likely to injure.

Examples of good canopy weights

  1. Filling an empty bucket (2.5 gallon works great) with cement and tying this to each corner of the tent with a rope or bungee. It is NOT sufficient to place the bucket on the feet of the canopy.
  2. Filling buckets/containers with sand/cement that can be anchored or secured with a rope or bungee; these include canvas bags or plastic buckets/containers that have a handle through which a rope or bungee can be secured.
  3. Sandbag weights that are specially made for securing canopies and weigh at least 20 pounds. These sandbag weights are vertical and can be strapped the legs of the canopy.
  4. PVC pipe capped and filled with cement can be hung on the inside of canopy poles as long as it is secured so that it does not collide with customers.
  5. The best weights are strapped to the bottom of each leg, and then tethered via a bungee to the top corner of the canopy, thus lowering the center of gravity of the canopy. In a strong gust of wind, even canopies secured with enough weight, can be broken if the weights are not suspended from the top corners of the canopy.

 

Examples of Bad Canopy Weights

  1. Galion water jugs are not heavy enough for large gusts of wind. One gallon of water weights 8 pounds. One gallon of water on each corner would be the equivalent of a 3 year old child trying to hold down a 100 square foot parachute.
  2. Tying tents, canopies or umbrellas to tables, coolers or vehicles provides tripping hazards and frequently does not provide adequate weight. Vendor safety is just as important as customer safety.
  3. Sandbags that cannot be placed upright and securely tied to the tent or canopy should not be used.
  4. ln addition to not providing enough grip to prevent a canopy from taking flight in a strong gust of wind, tent stakes are barely visible to shoppers and can cause a serious tripping hazard to an unsuspecting customer.
  5. Never use cement blocks! They are hard, easy to trip over, and are very effective toe and shin breakers.
  6. At all costs, avoid stretched out cords and lines. Customers and their children will get them wrapped around their arms or legs, causing them to trip and fall, and perhaps pull over your displays in the process.

Harris County Public Health
2223 West Loop South
Houston, TX 77027
Main Switchboard: 713.439.6000
To report an emergency any time, call: 713.755.5050

Environmental Health
Address: 4520 Reading Rd., Rosenberg, TX 77471
Telephone: 281-342-7469
Fax: 281-342-5572

Announcements

  • NEW MEMBERS >> Pay annual registration fee and submit required documents.
  • VENDORS >> Check emails for market signups.
  • VENDORS >> Make payment for market booth space.

Vendor Payments

Make your annual & vendor booth payments below.

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Questions?
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Questions? We’re here to help. Email us at customer@yourneighborhoodfarmersmarket.com and we will be in touch. 

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